Privacy Policy

Last updated: October 4, 2026

This Privacy Policy explains how information may be handled when using the HR+ Toolkit website, mobile application, and related services, whether through an individual account or a company workspace.

1. Scope

This policy applies to HR+ Toolkit and its related services, including employee management, attendance, leave and approvals, documents, Talk, HR tools, and payroll features when enabled.

2. Account and identity information

We may process information such as your name, email address, phone number, user identifier, sign-in information, and work-related profile information.

When Google Sign-In is used, we may receive basic information authorized by the user such as name, email address, and profile image. HR+ Toolkit does not receive the user's Google password.

3. Employee information managed by companies

Company workspaces may contain employee information entered or managed by authorized company personnel, including:

• Contact and employment information.
• Department, section, job title, and work details.
• Attendance, check-in/out, and shift information.
• Leave requests and approvals.
• Employee documents and files.
• Payroll and compensation information when Payroll is used.
• Payment method and bank information when entered by the company.
• Offboarding, resignation, or termination information.

The organization using HR+ Toolkit is responsible for deciding what employee information is entered, who is authorized to access it, and how it is used in accordance with its policies and applicable obligations.

4. Attendance, location, and images

Attendance features may use location, camera, or images when enabled and required by the organization. Such information is used to provide attendance functionality, verification, records, and related reports.

5. Documents and files

Users or companies may upload documents, images, or other files, including employee documents, request attachments, and files shared through Talk. Files are used to provide the feature for which they were uploaded.

6. Talk and internal communications

Talk may process messages, conversations, groups, attachments, sender and recipient information in order to provide internal communication features.

Depending on company permissions, users may be able to view basic professional information about colleagues in the same organization, such as name, job title, department, phone number, and email address.

7. Payroll information

When Payroll features are used, the service may process salary, allowances, attendance, deductions, additions, taxes, insurance, payment information, and final settlement information. Access is subject to company permissions.

8. How information is used

Information is used to provide requested functionality, operate accounts and company workspaces, maintain records and documents, produce reports, deliver notifications, run Talk and payroll features, provide support, and improve service reliability and security.

9. Notifications

Push notifications may be used for service-related alerts such as messages, requests, announcements, and account-related updates.

10. Advertising in free services

Some free individual features may display advertising through services such as Google AdMob. Advertising providers may process technical information or device identifiers in accordance with user settings and their own privacy policies.

11. Technology providers

HR+ Toolkit relies on third-party technology services for certain functionality, including Google and Firebase services for authentication, databases, storage, notifications, and hosting, as well as Google Sign-In and Google AdMob where applicable.

12. Information sharing

Company data is not made publicly available. Access is controlled through accounts, roles, and permissions within the organization.

Information may also be processed by technology providers as necessary to operate the service or where disclosure is required by applicable law.

13. Data retention

Information is retained for as long as necessary to provide the service and in accordance with company policies and applicable requirements.

After an employee leaves an organization, the employee record may remain stored after access is disabled according to the company's retention policy and applicable requirements.

14. Security

Technical safeguards, access controls, and security rules are used to help protect information from unauthorized access. However, no internet-connected service can guarantee absolute security.

15. Company and user responsibilities

Companies are responsible for managing internal roles and permissions and ensuring they have appropriate authority to enter and process employee information and documents through the service.

16. Access, correction, and deletion requests

Users may contact us for assistance related to their account information. For employees using HR+ Toolkit through an organization, certain requests concerning the employee record may need to be addressed to the organization's HR or authorized administrator.

17. Changes to this policy

This policy may be updated as features or service operations change. The date above will be updated when material changes are made.

18. Contact us

Privacy and data requests: support@hrplusegy.com

General inquiries: info@hrplusegy.com